Director: Karen Sanderson   07748 917513

Linton Jazz Constitution

1. Name

The band is to be known as Linton Jazz, hereafter referred to as the band.

2. Aims

3. Membership

Membership of the band is open to all.

Members are required to pay an annual non-refundable subscription at the appropriate rate to be determined at the Annual General Meeting (AGM).

3.1 Exemptions from subscriptions. Members under the age of 18 and/or in full time education are to be exempt. The committee shall have the power to exempt from subscriptions other members of the band.

3.2 Termination of membership. The committee reserves the right to terminate the membership of any member whose behaviour is contrary to the aims of the band or who brings the name of the band into disrepute.

4. Management

The band shall be managed by a committee of members, consisting of Secretary, Treasurer, Librarian, Conductor and three general members all to be elected at the AGM. The committee shall appoint the Chairperson from amongst its members. The committee shall hold office for a period of one year (to the end of the next AGM). Committee members are eligible for re-election. Four members of the committee are required to form a quorum. Any member of the band can attend committee meetings.

4.1 Individual responsibilities.

Secretary. The secretary is to act as general administrator.

Treasurer. The treasurer is to be responsible for the stewardship of the funds for the band.

Conductor. The conductor will be responsible for the musical direction of the band, programme and library development.

Deputy Conductor:  The Deputy Conductor will take rehearsals if required.

Librarian. The librarian shall be responsible for the sorting, giving- out and retrieval of music on the instructions of the conductor.

Child Welfare Officer. The child welfare officer will ensure the safety of all children under the age of 18 years at rehearsals and performances.

4.2 Financial Management. The band will receive donations, grants and subscriptions. It will seek to derive income from its musical activities (fees, ticket sales).  All funds are to be held in a bank account in the name of Linton Jazz.  Withdrawals above £200 require two signatures: those of the Treasurer and Chair.

5. Continuity

The operations of the band are to be on an academic year basis for both administrative and financial purposes.

6. Equal Opportunities

No individual shall be excluded from membership of the band or debarred from any official capacity on the committee on the grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

7. Property

Income and property of the band wheresoever derived shall be used solely towards promoting the aims of the band; no portion thereof shall be paid or transferred either directly or indirectly to any member or members of the band except in payment of legitimate expenses incurred on behalf of the band.

8. Dissolution

In the event of the band being wound up, any assets remaining after the payment of proper debts and liabilities shall be transferred to a similar musical organization preferably in the Linton area. If no suitable group exists, the committee will endeavour to find an appropriate group elsewhere.

9. Annual General Meeting

An AGM will be held in October. Notification given to members at least fourteen days before the AGM will be adequate notice.

10. Extraordinary General Meeting

An extraordinary general meeting (EGM), of which at least fourteen days’ notice in writing must be given to members, may be called by the committee or upon written request to the secretary signed by at least ten members of the band.

11. Audited Accounts

The financial accounts shall be independently examined and submitted. The auditor shall not be a member of the committee.

12. Amendments to the Constitution

The Constitution may be amended on the basis of a simple majority of those present at any Annual or Extraordinary General Meeting, provided that fourteen days’ notice of the proposed amendment has been sent to all members.

Policy adopted on: 15th July 2018, amended July 2019

Reviewed and agreed: December 2020

Next review: October 2021

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